Lotus Notes:   Use Rules to Filter Messages

How many times per day do you delete the same type of e-mail message that you keep receiving, but never open? Perhaps you ended up on a mailing list and have tried to unsubscribe, but to no avail. The messages just keep coming. If you would like to have these messages deleted automatically as soon as they arrive, you can create a Rule in Lotus Notes to delete the message before you ever see it.

1. To do so, click on the Rules folder in the Navigation Pane of your Inbox.
2. Click the New Rule action button at the top of your work area (it's dark green). The New Rule dialog box will open.
3. In the Create Condition: boxes, change them to be sender, contains, "type the name of the sender here" (i.e. type spammer if the email address is spammer@annoying.com).
4. Click Add button. You'll see the new rule added to the When mail messages arrive that meet these conditions: box.
5. In the Specify Conditions: box, click the drop-down arrow and select delete.
6. Click Add Action button. You'll see the new action added to the Perform the following actions: box.
7. Be sure On radio button is selected at the top of the dialog box, and then click OK. The new rule has been added to the Rules folder.

Next time this person sends you an e-mail message, it will be deleted before you ever see it.

If you have any questions regarding this tip or need help implementing it in your own projects, contact Ranelle Maltas, Application Support Associate, at 472-0585 or e-mail at rmaltas2@unl.edu.